How work moves.

Employee

Files from a phone browser: leave type, dates, reason. Their current balance is on the same screen, so they are not guessing.

Dakila

Routes it to the right approver. The employee does not have to know who that is, and HR does not have to tell them.

Supervisor

Sees it in one approvals inbox, alongside expense claims, shift changes and attendance corrections. Not four queues. Opens it, sees who filed it, the dates and the reason, and decides.

Employee

Sees the decision in their own list and is notified in the app. Nobody rings HR to ask whether it went through.

Dakila

Posts the days to the cumulative CSC leave ledger — the running record of every credit earned and used, which is what COA asks to see, rather than only a remaining balance.

Employee

Requests a Certificate of Employment and states the purpose. The form asks different questions depending on the document type — a travel authority needs things a certificate does not.

HR

Picks it up from the document requests queue, processes it, and releases it. One tracked loop, not an email thread.

Dakila

Generates the document from the employee's own record, so the certificate and the 201 file cannot disagree with each other.

Employee

Downloads the released document themselves. HR does not print it, sign for it, or walk it anywhere.

Payroll officer

Runs the cycle for the period. Semi-monthly means the first-to-fifteenth and the sixteenth-to-month-end split, not a rounded half.

Dakila

Computes GSIS, PhilHealth and Pag-IBIG on every slip, employee and employer share, with PERA as a standard line. Mid-Year Bonus, Year-End Bonus and Cash Gift appear by name.

Payroll officer

Changes an employee's salary grade or step and re-runs. Every contribution and the net recompute. Nothing is retyped, so nothing is mistyped.

Dakila

Produces the Salary Register and the Bank Remittance report out of that same run, which is why the two can never disagree.

Employee

Opens the payslip on a phone with year-to-date totals, and downloads it as a PDF without asking anyone.

HR

At year end, generates BIR 2316 per employee and the 1604-C alphalist — as a spreadsheet a finance officer can sum, and as the .DAT file in the required layout — aggregated from the slips already submitted.

Employee

Checks in and out from a phone. Built for a thumb, and geofenced, so a check-in from somewhere else is not silently accepted.

Employee

Finds a day with no record or the wrong times, and files a correction with a reason rather than asking HR to edit it for them.

Supervisor

Decides it from the same approvals inbox that carries their leave requests.

Dakila

Writes the corrected day to the monthly attendance calendar with the approval trail attached to it. Who changed the record, and on whose authority, stays answerable.

HR

Opens the register and sees the item as vacant: item number, salary grade, step, authorised salary, and the Qualification Standards attached to that item.

HR

Posts the opening and works applicants through the hiring pipeline in one place.

Dakila

Checks the appointee's eligibility against that item's Qualification Standards at appointment, rather than after someone notices.

HR

Runs onboarding to a checklist that ends in a real employee record, not a row in a spreadsheet someone has to transcribe later.

Dakila

Updates service history and rolls the item up as filled — per office, per division, and agency-wide, the way DBM asks for it.

HR

Enters the CS Form 212 once — all eight sections, civil service eligibilities, family background, voluntary work, and the Q34 to Q40 disclosures. Not a subset.

Dakila

Holds eligibilities, training and voluntary work as structured records rather than free text, so they can be searched and reported on instead of read one file at a time.

Employee

Opens their own sheet from self-service and downloads the PDF, without asking anyone. Read access is ceilinged by role, so colleagues do not browse each other's disclosures.

HR

Prints the faithful four-page CS Form 212 that a CSC reviewer recognises — and it was checked by a person opening the file and reading all four pages, not by a test confirming a file appeared.